Despite the rising popularity of open-source word-processing programs like OpenOffice and LibreOffice, Microsoft Office’s Word is still among the most popular writing programs out there. Yet, there are several instances in which a DOC or DOCX document may not be fit for sharing or sending.
Thus, we have gathered 5 reasons why you might want to consider to convert your Word documents to PDF.
5 Reasons To Convert DOCX To PDF
Of course, this works with other document types as well. The open source format ODT can be converted to PDF just like any TXT or RTF document. But let’s head on to the reasons.
1. PDF Documents Can’t Be Altered
In many cases, it can be very important that no additional or subsequent changes can be made to a document. Word documents can be easily altered and saved anew, but PDF documents are safe from further alteration. This is important when sending:
- papers & essays
And of course for anything else you don’t wish to be altered because the document contains a watermark or signature.
2. PDF Documents Keep Their Formatting
Across all kinds of platforms, devices, and operating systems, PDF documents never lose their formatting. Word documents, however, may look completely different on an Apple Mac than on a Windows Computer. Likewise, when someone does not have Microsoft Office installed and opens DOC and DOCX files with LibreOffice, the formatting is translated rather poorly as well.
Converting Word to PDF will prevent any changes in formatting to occur. No matter if viewed on a tablet, phone, computer or even e-book reader, the document will always look the same. This is especially important if you want to print your document!
3. PDF Documents Are Mobile-Friendly
As stated under 2., PDF documents keep their formatting, even when viewed on a mobile device. Furthermore, they are easier to open on a smartphone or tablet altogether. Apps to open PDF files are quickly installed and do not cost a thing while installing an app that correctly supports DOC or ODT files can cost you a pretty penny.
Timetables, lecture notes, even whole books can thus be easiest viewed on your smartphone when they are saved or converted to the PDF format.
4. PDF Documents Can Be Protected
Of course, you can save your Word document as “read-only”, but how easy is text copied from the document nevertheless? All too easily. A PDF document can be protected further, e.g. by adding a password and setting usage restrictions.
Read more about how to password protect a PDF.
5. PDF Documents Don’t Come In Several Versions
Ever since Microsoft published their first Office suite in 1989, many versions of Microsoft Word have been released. With every new release, Microsoft Word is improved, altered, made better. This, however, means that older files can, sometimes, not be correctly opened in newer versions of the program. The other way round it’s even worse since old versions of the word processing program cannot (or only rarely and with many errors) open DOC or DOCX files saved in a newer version.
PDF documents are not linked to any specific version of Adobe’s PDF reader or any other PDF reader you may use. A PDF from ten years ago can still be opened today and it will look exactly the same as it did back then.
From DOC & DOCX To PDF
Convinced? Then start converting your Word documents to PDF today. It can be easily done online and does not cost a thing!