Sometimes, a document says more about you than the text inside of it.
When you send a job application to a possible new employee, hand in an essay or paper to your professor, or share documents with friends and family on the web, you should be aware what kind of information you are sharing. Of course, you know what you wrote inside the document, but there is hidden information that you are sending alongside.
Check out what kind of information you’re revealing when sharing DOC, ODT or PDF documents with other people. Also, find out how to check documents yourself with the help of Get-Metadata.com.
Hidden Data In Documents
Different kinds of information can be hidden in a document that you decide to share on the internet. Some aren’t as crucial, but some should maybe not be shared with other people.
Following, you will see a small overview of data that might be transferred alongside your file. Not all of these appear in all documents, and the information can differ between formats like DOC or DOCX and PDF. To be absolutely sure what’s hidden in your document, check out the tutorial below.
What Information Can Be Found In My Documents?
Following are only some of the information that might be hidden in your Microsoft Word, LibreOffice Writer or PDF documents.
1. Document File Information
The information of this category can range from data that helps define the document and is thus save to share, to personal information you might not want out there.
The later can be the author, owner or creator of the file as well as information about the company it was created for. In many cases, it is okay to have your name associated with the document, e.g. for job applications or term papers. In some cases, however, you might want to change the name before sending or sharing your file.
Less delicate information about the document that is often hidden inside is the language it was written in and the application used to create the document. Also, it is possible to find information about the category or discipline the topic of the document belongs to as this can be set in certain word processing programs.
2. Date Information
A particular kind of document information that can be found in your file is date information. Oftentimes, these are split in date of creation, date of modification and sometimes even date of the last opening.
3. Media Information
Documents often contain additional information about any kind of media that’s part of or embedded in the document. This ranges from hyperlinks to images and in some cases even video clips.
Next to the number of media, there is information about size, format, on which page the media can be found, and the like.
4. Print Information
If you want to print a document, the hidden metadata can also reveal some interesting information. They give you a very quick overview of the number of pages in the document, the page orientation (vertical or horizontal) and the paper size. Thus, you can easily determine if the document is printer optimized or if you have to adjust your printer settings.
5. Encryption Data
One of the advantages of PDF documents in comparison to editable documents such as TXT, RTF or DOC, is that you can protect them with a password or encrypt them in other ways. A thorough metadata check can reveal the kind of protection that was used on the file. The password itself, however, is usually not seen in the metadata information.
How Can I Check My Documents For Hidden Information?
How do you find the information listed above though? This tutorial shows you how you can thoroughly check your document’s metadata using Get-Metadata.com. With this online service, you can check all hidden data of your file.
- Go to www.get-metadata.com
- Upload your document by using either uploading it, using drag & drop, specifying a link, or using a cloud storage
- Click on “Start Analyzing File“
- It will take a short while until your file is processed. Then, you will get an alphabetic list of all the data found in your document.